Selling a fixed asset without the Fixed Assets module

A fixed asset (vehicle, machine, equipment) is not goods and cannot be sold as an item of type Goods: such an item has no stock, the invoice line is shown in purple and the invoice cannot be approved. Companies with the Fixed Assets module sell a fixed asset with the [ FA Invoices ] form, which calculates depreciation up to the day of sale and posts the derecognition of the asset itself. A company without that module records the sale with a service, following the procedure below.

1. In the [ Items ] form open a new item of type Service, e.g. named Fixed asset sale, and in the ~ BASIC ~ tab enter:
   • {VAT} — the VAT rate charged on the sale,
   • {KPD} — the section G code matching the asset sold,
   • {Service revenue account} — the revenue account for the sale of fixed assets.
2. In the [ Invoices ] form open a new invoice and add the Fixed asset sale service as a line. Enter the details of the asset sold (e.g. make, model and registration number of a vehicle) in the line {Description} and the selling price in {Unit Price}.
3. Approve the invoice. The invoice posts the receivable from the customer, the VAT liability and the revenue to the account entered on the service; the postings are shown in the ~ JOURNAL ENTRY ~ tab.
4. Reconcile the postings with a journal entry in the [ Journal Entries ] form.