~ BASIC ~

This tab holds the following data for each item:

• {Active} — Only active items can be entered on documents¹⁾. Used for items that are no longer current but had turnover in the past. See Taking an item out of use.
• {Webshop}
• {Stocks} — Defines whether stock is kept on the item itself or on the item's variations.
• {Sellable} — Only items with this checkbox ticked can be sold.
• {Item type}
• {Item Groups}
  The KPD code assigned to the group is shown below the group name.
• {KPD}
  The code of the Croatian Classification of Products by Activity (KPD 2025) is entered here.
  KPD codes are used only when issuing invoices and are not needed (nor entered) on goods-in documents.
  1. Priority on closing
     When closing an invoice, the system first takes the KPD code entered on the item itself.
  2. Inheritance from the group
     If the item has no code, the program automatically takes the KPD code of the group the item belongs to. The item therefore need not have its own code if the code is correctly defined on the group.
  3. Validation for F2.0
     If no KPD code is defined either on the item or on its group, the system will not allow the invoice to be sent through Fiscalisation 2.0 (F2.0).
• {Code} — Allows the use of your own short codes for goods and services.
  • Shown only when the corresponding company setting is enabled.
  • The code is any combination of letters and digits, up to five characters in total.
  • The code can be typed in or generated by Brix. Using the icon on the right of the field, Brix generates a numeric code one higher than the highest numeric code in use.
  • See Notes regarding advance payment services.
• {Catalogue no.}
• {Barcode}
• {Discount groups} — The discount groups the item belongs to; a new discount group is opened with the button to the right of the field. Discount groups allow the discount rate for an item to be applied automatically when selling to a given customer: the discount is applied when both the customer and the item have a discount group entered, and the rate is defined in the discount group table.
• {Name}
• {Brand} — The brand under which the product is put on the market (e.g. Podravka, Nivea). It is chosen from the company's drop-down list of brands; any part of the name can be typed into the field, regardless of upper or lower case, and the list shows only the brands containing it. Only active brands are offered. Entry is optional — goods without a brand (bulk goods, counter meat, cut goods) leave the field empty. A brand is chosen only for goods: for own products, food and beverages and assemblies the field shows the company name and is read-only, and for services and service packages it is not shown. The value is used in the price list file published on the web site and in the filter and column of the item list.
  • The pencil icon to the right of the field opens the BRAND dialog where the company's list of brands is maintained: the search box narrows the list, the button opens the entry of a new brand, and clicking a row opens the name for correction together with the {Active} checkbox. The list has the columns Active (tick or cross) and Name, paging and a print icon. A new brand is set in the {Brand} field as soon as it is saved.
  • A brand can be deleted only while it is not entered on any item. For a brand that is on items, clear its {Active} checkbox instead — an inactive brand is no longer offered in the field, but stays on the items where it is already entered.
• {sunMicro name} — Short item name for display on the fiscal scale, up to 12 characters. Shown in departments with the OJ_SUNECO setting enabled.
• {Sales UoM} — The unit of measure in which the item is sold. Shown only in companies that sell and keep stock of an item in different units of measure (setting G_VPJM).
• {Control quantity} — Defines the smallest permitted unit (step) for entering quantities on documents.
  The system ensures that the entered quantity is always an exact multiple of the defined value.
  • Example 1 (Whole numbers): If set to 1, only whole numbers can be entered (1, 2, 5, 10…). Decimal entry is not allowed.
  • Example 2 (Packs): If set to 12 (e.g. a full pack), the system allows only 12, 24, 36 etc.
  • Example 3 (Decimals): If set to 0.25, you can enter 0.25, 0.50, 0.75, 1.00, 1.25 etc.
• {Net weight} and {Gross weight} — The item's net and gross weight which, if entered, are printed on the invoice and delivery note. Shown when the company setting G_MASA is enabled.
• {Stock conversion factor (ρ)}
• {UoM} (stock) — The unit of measure in which the item's stock is kept.
• {Control quantity} for the stock {UoM} — Same as {Control quantity} for {Sales UoM}, but applies to stock.
• {Shelf life}
• {Warranty (months)} — Warranty period in months.
• {Usable within} — The period in days within which a subscription to the service or service package must be used. Used only in the Gymmetry module.
• {VAT} — VAT tariff number
  • {VAT exemption basis} — If the VAT rate is 0%, the exemption basis can be chosen here. The corresponding exemption text is then printed automatically on invoices that include this item.
    • ppom
• {Return fee} — Drop-down list from which the return fee charged for the item is chosen. The chosen return fee is removed with the clear icon in the field.
  • The field is shown only in companies with the G_POVNAK setting enabled and only for items of type Goods and Own product. For other item types the field is not shown.
  • The return fee can be entered or removed only while the item has no stock in any department of the company.
  • In departments with the OJ_POVNAK setting enabled the return fee is part of the purchase value of the goods, so this field is not shown.
  • The return fee amount on goods-in lines is described in items.
• {FMCG category} — The category from Decision NN 75/25 for which the item keeps the base price reference date of 2 May 2025. It is chosen from the list: Food, Cosmetics, Beverages, Household products, Cleaning products, Toiletries. The chosen value is removed with the clear icon in the field; the info icon to the right of the field shows a short description of the data. If there is no category either on the item or on its group, the item is not covered and its reference date is 10 September 2026.
  1. Inheritance from the group
     If the item has no category of its own but its group has one, the field is empty and the group's category is shown in grey with the suffix (from group), e.g. Beverages (from group). The group's category therefore need not be entered on every item.
  2. The item's own value
     Choosing a value in the field overrides the group's category; clearing the selection restores inheritance from the group.
  3. Item type is not a criterion
     The item type Food and Drinks marks items prepared in hospitality and has nothing to do with this category.
  • The field is shown only in companies with the G_MKC setting (Price control measures) enabled.
• {Maximum retail price} — The maximum permitted retail price under Decision NN 142/25, an amount with two decimals. An empty field means the item is not capped. When a price above this level is entered on a goods-in document, invoice, quote or POS sale, Brix shows a warning. The info icon to the right of the field shows a short description of the data.
  • The field is shown only in companies with the G_MKC setting (Price control measures) enabled.
• {PPMV} — The amount of special tax on motor vehicles (if charged).
• {Stock Type} and {Stocks Account} — Shown only for goods.
• service_income — Redefining the revenue account for the sale of services.
• {Consignor} — The agent or principal who supplies the goods.
  The field is mandatory if the item is introduced into a department (warehouse, shop…) where stock is kept as consignment goods.
  In a consignment department only items with a {Consignor} entered can be received.
  In other, non-consignment departments items with a {Consignor} may also be entered. The goods are received into and issued from such a warehouse as regularly purchased goods.
• {Replaces} — In companies where substitute items are enabled, the item that can replace this item is chosen in this field.
• {Packaging UoM} and {Quantity per package} — Visible in the Brix “Purchasing” module. The quantity and unit of measure in which the item is ordered from the manufacturer are entered here. E.g. chewing gum may be sold by the piece but ordered from the supplier in bags of 600 pieces. In that case enter {Packaging UoM} = bag and {Quantity per package} = 600. The "To order" report in the Stocks form then prints the number of packages to order.
• {knthip}
• {Description}
• {tags}
• {Properties}
• {Permitted shrinkage in retail} — The shrinkage category for the permitted shrinkage rates in retail is chosen here, according to https://narodne-novine.nn.hr/clanci/sluzbeni/2007_12_129_3703.html. The permitted shrinkage in non-retail departments is 50% of the rate entered for retail. The threshold quantity for permitted shrinkage is calculated on the item's total receipts since the date of the last stocktake.
• {Technological surplus} — When closing the daily turnover in hospitality, allows raw materials to be written off according to the recipe when there is not enough stock. The quantity that “could not” be written off is recorded on the goods-out document as technological surplus and in stock. The quantity and value of the technological surplus affect neither stock nor the balance sheet. At stocktake the quantity and value of the technological surplus in stock are cancelled, i.e. set to zero. The technological surplus information is intended primarily for correcting recipes.
• {Processing loss (waste) in F&B} — The shrinkage category for processing loss (waste) rates in hospitality is chosen here, according to https://narodne-novine.nn.hr/clanci/sluzbeni/2004_07_101_1969.html. When closing the daily turnover in hospitality, the quantity of raw materials written off according to the recipe is increased by this rate.