FA Invoices

This form issues an invoice to the customer when a fixed asset is sold. The invoice header is the same as on an invoice for goods or services; the difference is in the items, where fixed assets from the fixed_assets register are selected instead of articles. The invoice is fiscalised under the same rules as all other invoices — see eracun.

On approval Brix automatically calculates and posts:

• depreciation of the fixed asset up to the moment of sale,
• derecognition of the purchase value and accumulated depreciation of the asset sold,
• the expense for the undepreciated value, to the account in {Account},
• the receivable from the customer and the VAT liability,
• income from the sale of fixed assets.

The postings are shown in the ~ JOURNAL ENTRY ~ tab.

Icons in the list header:

• Document icon — Opens the report menu with the List of documents report.
• Funnel icon — Shows and hides the list filter.
• Question mark icon — Opens this help page in a new window.

Icons in the header of the Invoice - Edit dialog:

• Truck icon — Prints the address label to stick on the parcel delivered to the customer.
• Card icon — Prints the delivery note that accompanies the parcel.
• Document icon — Prints the invoice as a PDF.

• Entering an invoice after depreciation has been calculated

About filters and finding data in lists

Choose {Draft} or {Approved} to select the view and narrow it with {Year}. The {Find} box retrieves a single invoice regardless of the filter.

List columns:

• {Status} — eInvoice status at the information intermediary (e.g. Accepted, Delivered).
• {F1} and {F2} — A tick means the invoice was sent to F1 or F2.0 fiscalisation; {Fiscalized} is the fiscalisation date.
• {Number}, {Date}, {Customer}, {Amount}, {Foreign Currency} and {Description} — Data from the invoice header.
• {P} — Method of payment stated on the invoice.
• The total of the listed invoices is shown at the end of the list.

Only the buttons valid for the current invoice status are shown.

• SAVE — Saves changes made in the invoice header.
• VOID — Voids an approved invoice. Wait for the information intermediary to fiscalise the invoice first — the rules are described in storno.
• PAID F2.0 — Records the payment of the invoice and reports it to the F2.0 system. The action is logged in the ~ AUDIT TRAIL ~ tab as the Charged event.

• ~ BASIC ~
  Invoice header — customer, dates, method of payment and the account for the undepreciated value expense.
• ~ ITEMS ~
  Fixed assets being sold, with tariff number and wholesale value.
• ~ JOURNAL ENTRY ~
  Automatic accounting postings of the invoice.
• ~ VAT ~
  VAT postings of the invoice.
• ~ DMS ~
  Attachments to the invoice, e.g. a handover record or a sales contract. The tab is shown only to companies subscribed to the Document Management System (DMS) module.
  • All documents in the attachments at the moment of approval are sent as attachments with the eInvoice. Check the tab before approving.
• ~ AUDIT TRAIL ~
  Chronology of actions on the invoice and responses of the fiscalisation system.

• The fixed asset being sold must have {KPD (Croatian Classification of Products by Activity)} entered. Only classifications from section G (codes beginning with “G”) are allowed.
  • If the fixed asset has no classification code, on approval Brix sends the code entered in the depreciation group the asset belongs to.
• An FA invoice cannot be linked to an advance payment invoice. An advance payment invoice intended for the sale of a fixed asset must be voided manually on the day the FA invoice is approved.
• After the invoice is approved or voided, {Delivery Region} can no longer be changed.
• The customer's credit limit is checked as on other invoices — see uvjeti.
• If the list has no icon for adding a new invoice and Brix shows the message “Depreciation has been calculated. No new documents can be entered.”, depreciation has been calculated up to the end of the year and blocks the entry of new fixed asset documents. The procedure is described in Entering a document after depreciation has been calculated.

The fiscalisation technical specification requires the cash register code to contain only digits 0-9, with no leading zeros, and to be unique within one business premises of the taxpayer. The value “0” is therefore not allowed.

The invoice number consists of the sequence number, the business premises code (unique per department) and the cash register number. The sequence of invoice numbers is kept per cash register number within the department.

For FA invoices this means:

1. The department settings of the department selling the fixed asset must contain the KASA_DI setting — the cash register number for FA invoices. The value must differ from KASA_MP and KASA_VP.
2. The department must have a business premises code. Without it the invoice form shows an error and does not allow entry.
3. FA invoice sequence numbers have their own sequence, tied to the KASA_DI cash register number and separate from the department's retail and wholesale invoice sequences.

An overview of all cash register number sources by form: broj_naplatnog_uredaja.