**|** {{icons:menu-blk.png?16|}} Code Books **|**\\
{{:icons:apps.png?16|}} [[brix:en:solutions:accounting]]\\
{{:icons:extension.png?16|}} Accounting
====== Chart Of Accounts ======

This form maintains the accounts Brix posts to — manually in journal entries, bank statements and incoming invoices, and automatically from documents (invoices, goods in, goods out, calculations). Each account carries its properties: settings, analytics, the places where it is offered for selection, its use in the KPI and JOPPD reports, and the stock and expense accounts for stock accounting.

Brix lets accounting firms keep several charts of accounts and assign them to their clients according to the nature of their business — e.g. one chart for manufacturing, one for trading and one for service companies. Each company is assigned one of the available charts at initial setup and posts by it.

===== Toolbar =====

  * **Document icon** — Opens the report menu with the //Chart of accounts// report; the report is sent, downloaded or previewed as described in [[brix:en:basics:print]].
  * **Funnel icon** — Shows and hides the list filter.
  * **Question mark icon** — Opens this help page in a new window.

===== List tabs =====

The form has two [[brix:en:basics:tabs|list tabs]]:
  * **//~ CHART OF ACCOUNTS ~//**\\ The list of accounts of the selected chart — the default tab, described below on this page.
  * **//[[brix:en:accounts:codes]]//**\\ Assignment of accounts to the codes Brix uses in automatic postings.

===== List =====

[[brix:en:filter_search:start]]

Filter fields:
  * //**{Chart of accounts}**// — Accounts of the selected chart. The pencil icon next to the field opens the [[brix:en:charts_of_accounts]] dialog to edit the chart's settings; when the field is cleared, the {{icons:add-btn_pnk.png?20|}} icon for opening a new chart is shown instead.
  * //**{Account}**// — Accounts starting with the characters entered.
  * //**{Code}**// — Accounts assigned the selected account code (see **//[[brix:en:accounts:codes]]//**).
  * //**{[[brix:en:accounts:prikaz_u_listi|Show in list]]}**//, //**{[[brix:en:accounts:osnovno:kpi|KPI]]}**//, //**{[[brix:en:accounts:blagajna|Till]]}**//, //**{[[brix:en:accounts:analitike|Analytics]]}**//, //**{[[brix:en:accounts:postavke|Settings]]}**// — Accounts with the selected value of the field of the same name in the **//[[brix:en:accounts:basic]]//** tab.
  * //**{Item Stock Type}**// — Accounts set as the stock account for the selected [[brix:en:goods:item_stock_types#stock_type|stock type]] in the **//[[brix:en:accounts:materials]]//** tab.

The //**{Find}**// box retrieves a single account regardless of the filter.

Besides //**{Account}**// and //**{Name}**//, the list shows the columns //**{Code}**//, //**{Show in list}**//, //**{Settings}**//, //**{Analytics}**// and //**{KPI}**// with the values of the account fields of the same name.

===== Buttons =====

Next to the list:
  * <color #ffffff/#0087ab>**COPY**</color> — Copies the whole selected chart of accounts into a new chart with a new type (see [[brix:en:charts_of_accounts]]).
  * The {{icons:add-btn_pnk.png?20|}} icon in the bottom right corner — Opens the //Account// dialog for a new account.

The //Account// dialog shows only the buttons valid for the dialog mode: the //Add// dialog shows **SAVE** only, the //Edit// dialog all three.
  * <color #ffffff/#0087ab>**SAVE**</color> — Saves the account data.
  * <color #ffffff/#4cae56>**UPDATE POSTINGS**</color> — After changing //**{Account}**//, moves all existing postings from the "old" to the "new" account, in all companies and all years. Without this button the postings made before the change stay on the old account.
  * <color #ffffff/#f44336>**DELETE**</color> — Deletes the account.

===== Data tabs =====

The //Account// dialog, opened from the list to enter or edit a single account, is divided into two [[brix:en:basics:tabs|data tabs]]:
  * **//[[brix:en:accounts:basic]]//**\\ Account, name, synthetic flag, active flag, posting allowed, settings, analytics, show in list, till, KPI, JOPPD data and notes.
  * **//[[brix:en:accounts:materials]]//**\\ Stock and expense accounts for stock accounting. Shown only for analytical accounts (four or more digits).

===== Limitations =====

The following rules apply when entering account settings and analytics:
  * An account must have the //Foreign currency// setting to be given the //Currency// analytic.
  * If an account has the //Foreign currency// setting, at least one of the analytics //Currency//, //Partners//, //Individuals// or //Transient partners// must be set.
  * Only **one** of the analytics //Partners//, //Individuals// and //Transient partners// may be set on an account at the same time.

<note tip>
Setting the //Profit centre// analytic on all revenue and expense accounts is recommended. Posting by profit centre is performed only in companies with the **//[[brix:en:companies:settings|G_MTP]]//** setting enabled (balance sheet kept by profit centre), so the same chart serves both companies that keep profit centres and those that do not.
</note>

<note>
Setting //Open items// on an account afterwards has no effect on earlier postings — their lines have no "open" amount, so they **will not appear among open items**.
</note>